Manage Your Basketball Program in One Place

Basketball Runs Three Seasons a Year

Basketball almost never runs on a single calendar. A program can field rec teams in the fall, competitive or house teams in the winter, and a spring AAU or travel schedule that overlaps the tail of the last one. Add an adult men's or coed league on weeknights and you are running three or four sign-ups a year, each with its own teams, fees, and gym times.

Every season means new registrations, new rosters, and a new round of chasing families or players for fees. Most programs handle it with a fresh spreadsheet each time, a group text per team, and a treasurer tracking payments by hand. Grade levels, jersey sizes, and positions get re-collected every season because last season's list is buried in an inbox.

Clubside runs all of it from one organization. Each season can have its own teams and its own registration form, players land on the right roster the moment you approve them, and the details you collect stay attached instead of starting over every fall.

How Basketball Registration Works

When you set up a basketball organization, Clubside builds a registration form around the fields basketball uses. A player or parent picks a primary position, whether guard, forward, or center, notes height, chooses a jersey size, and lists a skill or competitive level. Youth programs can add a grade level or birth year so an age or grade cutoff never lands a player on the wrong team. You can add, remove, or reorder any field from your settings, so if you also track a jersey number, a secondary position, or shooting hand, you add it once and every family sees it.

Give each team or division its own registration link. Run separate links for each age group, house division, or travel team so a family signing up a sixth grader only sees the team they belong on. For AAU or travel programs, point players at a tryout registration first, then move accepted players into the paid team registration once the roster is set. Rec divisions can open a single link and let players sign up straight through.

The whole thing takes about five minutes on a phone: complete the form, pay the fee, and sign the waiver in one sitting.

Youth Program or Adult League, One Dashboard

Basketball organizations often serve both kids and adults, and Clubside supports both from the same dashboard. Youth mode keeps a parent or guardian on every registration, so the adult who signs waivers and pays is always on record, and a family can register more than one player without starting over. Adult mode lets players register, pay, and sign for themselves with no parent or guardian flow, which is what a men's, women's, or coed league needs.

You pick the mode that fits each side of your program. Your fifth-grade rec teams run in youth mode with parents handling sign-up, while your weeknight adult league runs in adult mode with players registering themselves.

Coaches and captains get logins scoped to their own team either way, so youth data and adult data stay separate and each coach sees only their own roster.

Registration, Tournament, and Uniform Fees

Basketball stacks costs across a season: the base registration fee, tournament or AAU event entries, a uniform or reversible order, and sometimes a gym rental split across teams. Clubside collects the registration fee at sign-up through Stripe, so registering and paying happen together. Everything else runs through invoices. Bill a whole team for a weekend tournament, collect a uniform deposit, or charge a one-off gym cost, and families pay online with a card, Apple Pay, or Google Pay.

Your dashboard tracks who has paid and who still owes on every charge, so you know a travel team is funded before you commit to an event entry. Money moves directly from the payer to your organization's bank account through your connected Stripe account, and Clubside never holds your funds. Against TeamSnap at 3.25% plus $1.50 per transaction, Clubside keeps processing fees low across a year of registrations and tournament fees.

When jersey orders are due, every size is already in one place instead of fifteen separate texts.

Scheduling and communication live in the same dashboard. Put practices, games, and tournament dates on the calendar, and families or players confirm from their phones so coaches know who is coming before they plan a rotation. When a gym time changes, message a single team or the whole organization at once instead of starting another group text. And because each season builds on the last, returning players carry their history, payments, and signed waivers forward, so the family that played winter rec is a few clicks from your spring travel roster rather than a blank form every time the season turns over.