From registration to roster management to tournament fees, handle everything from one dashboard.
Free forever for up to 3 teams. No credit card required.
Parents registering via text, email, and Facebook messages
Collecting tournament fees from 15 families with Venmo and checks
Tracking uniform sizes, positions, and medical info in spreadsheets
Spending Sunday nights doing admin work instead of planning practice
Everything you need to run your softball program — from registration to game day.
Registration forms with built-in fields for positions, batting/throwing preferences, jersey sizes, and pant sizes.
Send invoices for tournament fees, equipment, or any one-off charge. Parents pay online. Track who's paid from your dashboard.
Manage 10U, 12U, 14U, and 16U teams from one organization dashboard. Each team has its own registration link.
Email families by team. Schedule changes, practice updates, and tournament details, all from your admin dashboard.
A softball program rarely stays small for long. You start with one 10U rec team, a parent volunteers to coach, and two seasons later you are running fastpitch squads at 10U, 12U, 14U, and 16U with a travel roster that plays a different tournament every weekend from May through July.
Every one of those teams brings its own paperwork. Registration forms, pitching and catching assignments, uniform orders, waivers, and a tournament schedule that shifts the moment a bracket fills up. Most volunteer boards run all of it through a shared spreadsheet, a Facebook group, and a treasurer who tracks Venmo payments in a notebook.
Clubside pulls the whole program into one place. Families register online, players land on the right team the moment you approve them, and the sizes, positions, and pitching details you collect stay attached to each player. You stop rebuilding rosters by hand, and you stop guessing which of fifteen families still owes for the July tournament.
When you set up a softball organization, Clubside builds a registration form around the fields softball actually uses. A parent picks their daughter's primary position, notes whether she bats and throws left or right, chooses a jersey and pant size, and lists years of experience. Because pitchers and catchers carry most of a fastpitch team, you can add a field to flag who pitches and who catches and note windmill pitching experience or a preferred slot in the rotation. Slowpitch programs can drop the pitching detail and keep the form short.
Give each division its own registration link. Run separate links for 10U, 12U, 14U, and 16U so a family signing up an eleven-year-old only sees the team she belongs on, and so an age cutoff never lands her on the wrong roster. Travel programs can point players at a tryout registration first, then move accepted players into the paid team registration once the roster is set. Rec leagues can open a single link and let families sign up straight through.
Youth mode keeps a parent or guardian on every registration, so the adult who signs waivers and pays is always on record. Each family completes the form, pays, and signs from a phone in about five minutes, and can register more than one daughter without starting over.
Travel softball often asks for more than the basics, and the form handles it. Turn on fields for medical information, allergies, and an emergency contact, and collect a signed liability waiver as part of sign-up so nothing is outstanding on tournament morning. If your circuit requires proof of age, ask for a birth date up front and keep it with the player record. Everything a family submits stays attached to that player, so your coaches and board have it on hand without digging through old email threads.
Travel softball runs on line items. There is the base registration fee, then entry dues for each weekend tournament, then a uniform and bag order, and often a facility or bucket-of-balls cost split across the roster.
Clubside collects the registration fee at sign-up through Stripe, so signing up and paying happen together. Everything after that runs through invoices. Bill the whole 14U roster for a Memorial Day tournament, collect a uniform deposit, or charge a one-off equipment cost, and parents pay online with a card, Apple Pay, or Google Pay. Your dashboard shows who has paid and who still owes on every charge, so the treasurer is not matching Venmo screenshots to a bracket the night before pool play.
Money moves directly from the parent to your organization bank account through your connected Stripe account. Clubside never holds your funds. Against TeamSnap at 3.25% plus $1.50 per transaction, Clubside keeps processing fees low, which adds up quickly across a summer of tournament dues.
The moment you approve a registration, that player appears on her team roster. No import, no copy-paste. Filter your organization by team, age division, or position to see the whole program at once, and know which players pitch, which catch, and who plays the corners before you set a lineup. When the uniform order is due, every jersey and pant size is already in one place instead of living in fifteen separate texts.
Every coach gets a login scoped to their own team. A 12U head coach sees only her roster, each player's registration, the calendar, and team communications, while your 16U travel staff sees only theirs. Assistant coaches and trainers get the same team-only access, which keeps player contact details and medical info in front of only the people who need them.
When the season ends and players age up, registration history, payment records, and signed waivers stay attached to each player. A family that played 12U last summer is a few clicks from your 14U roster this year instead of a fresh spreadsheet row.
Yes. A softball organization starts with fields for primary position, batting and throwing hand, jersey size, pant size, and experience level. You can add fields to flag who pitches and who catches, note windmill pitching experience, and track a preferred rotation slot, or remove them entirely for a slowpitch program. Every field can be added, removed, or reordered from your admin settings.
Create a team for each age division and a separate team for each travel squad. Every team gets its own registration link, so families only see the team their daughter belongs on and an age cutoff never puts her on the wrong roster. Coaches get access scoped to their own team, and you see every team from one organization dashboard.
Yes. Registration fees are collected at sign-up, and everything else runs through invoices. Send a tournament dues invoice to a whole team, bill a uniform deposit, or charge a one-off equipment cost. Parents pay online through Stripe, and your dashboard tracks who has paid on each charge.
Yes. The registration form is fully customizable, so a fastpitch program can collect pitching and catching detail while a slowpitch program keeps the form to positions, sizes, and experience. The rest of Clubside, from rosters to invoices to coach logins, works the same either way.
For many small leagues, yes. The free Starter plan includes 3 teams and up to 75 players with full online registration, payment collection, waivers, and coach dashboards, and no credit card is required. When you outgrow it, the Club plan is $29/month for up to 15 teams and Pro is $79/month for up to 50 teams.
Yes. Youth mode keeps a parent or guardian on every registration, and a single parent can register more than one player without starting the form over. Each registration lands on the correct team roster once you approve it.
Related guide: Youth Sports Registration: What Every Director Needs to Know
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